A room for Workplace teams

Office Move Coordination Room

Help people know what is moving, when it happens, and what they need to do.

Why this might help

Moving an office is a lot to keep track of. Boxes, desks, IT cables, people — everything needs to land in the right place at the right time. This room helps your team figure out what's moving, who's responsible for each piece, and when things need to happen. A move day map is the main tool here. Think of it like a simple floor plan crossed with a timeline. When everyone can see the same picture, fewer things get lost or forgotten.

Does this feel familiar?

  • Someone asks 'Wait, are we moving the printer on Friday or Monday?' and nobody knows for sure.
  • A team member shows up on move day not knowing which floor their new desk is on.
  • IT finds out the server room isn't ready two hours before the movers arrive.
  • Three people packed the same shared supplies and nobody packed the ones that actually mattered.

Try this together

  1. Draw a simple before-and-after layout — even a rough sketch on paper counts — so everyone can see where things are going.
  2. Assign one person per area or department to own that zone on move day, so questions have a clear answer.
  3. Make a short list of things that can't move until the very last moment, like computers and phones, and share it with the whole team.
  4. Do a quick walkthrough of the new space a few days before the move so people aren't navigating somewhere totally unfamiliar on the day.
  5. Set a single check-in time on move day — say, noon — where zone owners give a quick thumbs up or flag a problem.

Move Day Map

  1. Sketch or print a simple floor plan of both the old space and the new space — one page each is plenty.
  2. Label every zone, desk cluster, or room on both plans so you can match where things are coming from and where they're going.
  3. Add a timeline strip along the side of the map showing key moments: packing day, move day morning, move day afternoon, first day in new space.
  4. Write each team or person's name in their zone on both maps, then draw a simple arrow showing the move path.
  5. Share the finished map with everyone before move day and keep one printed copy on-site so it's easy to check without a phone or laptop.

Questions worth talking about

Which parts of the move are you most worried about, and who else needs to know about those risks right now?

If something goes wrong on move day, who's the first person each of us should call?

Are there any teams or people who haven't been looped in yet and might be caught off guard?

A few common questions

How detailed does the move day map need to be?

It doesn't need to be perfect. A clear, readable map beats a beautiful one every time. Label the zones, show who goes where, and mark anything time-sensitive. If your team can look at it and answer 'where does my stuff go?' in ten seconds, it's doing its job.

What if our team is split across multiple floors or buildings?

Make one map per floor or building, then create a simple index page that shows how they connect. Give each zone a color or letter so people can find their section fast. Keep all the maps together in one place — a shared folder or a printed packet both work fine.

Can Tindlo help with coordinating the move?

Yes, in a practical way. You can create work items in Tindlo for each move task — packing, IT setup, furniture delivery — and place them on a shared Day or Week view so your whole team sees what's happening and when. It won't move the boxes, but it keeps everyone looking at the same schedule.

Keep the story close to the schedule

A date makes more sense when you can also see the reason, the owner, and the work around it. Tindlo brings those pieces together when a calendar alone isn't enough.

See how Tindlo works →

Where would you like to go next?

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